Title:  Administration Assistant

The Role

This is a part-time, 12 month contract opportunity based at our St Kilda Road, Southbank office. Working 20 hours per week, you'll have the flexibility to choose the days and hours that work best for you, as long as Mondays are included.

As the first point of contact for our Southbank office, you'll play a vital role in ensuring the day to day operations run seamlessly. From welcoming visitors and managing incoming calls, to processing invoices and coordinating office supplies, no two days will be the same.

This role would suit someone who thrives in a busy environment, takes pride in delivering exceptional customer service and enjoys being the go-to person in the office.

What’s on offer 

• Flexible 12 month contract - choose your own hours & days 

• Join a global sustainability leader making a real difference 

• Competitive benefits including Fitness Passport & EAP support

What you’ll be responsible for

• Provide exceptional customer service, welcoming visitors and ensuring new employees and contractors are inducted to site

• Manage incoming calls, emails and enquiries in a timely and efficient manner

• Provide administrative support to Senior Leaders, including processing and managing customer and supplier invoices

• Data entry across various platforms including Excel and SAP

• Manage customer billing and payment processes, ensuring accuracy and minimising overdue payments

• Create, monitor and manage purchase orders in accordance with company policy

• Maintain office supplies, stationery, kitchen consumables and general office presentation

• Organise contractors for work required on site, manage associated permits and maintain site security access

• Coordinate meeting room bookings, catering and support for site events

• Provide ad hoc administrative support across all business lines

What you’ll need to be successful

• Previous experience in an administrative or office support role

• Exceptional time management and organisational skills

• Strong communication skills, both written and verbal

A Veolia Career

We offer: 

• Hybrid working arrangements

• Professional development support

• 14 weeks paid primary carer's leave

• Superannuation contributions during parental leave

• Annual bonus program

• Discounted health insurance with BUPA

• Fitness Passport membership

• Employee share plan opportunities

• Employee Assistance Program

• Paid volunteer day

At Veolia, we're committed to creating an inclusive workplace where all forms of diversity are valued. We encourage applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQI+ and people with disabilities.

At Veolia, we're more than just a company; we're a community of passionate individuals committed to ecological transformation - a future where our communities thrive alongside a healthy planet. This means developing innovative solutions for cleaner water, responsible waste management, and sustainable energy, ensuring a better world for generations to come.

Join us in our mission to create a sustainable future through innovative environmental solutions.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.