Title:  Executive Assistant



A Veolia Career

Here, you’ll join a team of passionate innovators... and good humans. Our environmental solutions help customers preserve and renew our natural resources, creating a better future for our planet. Here, you’ll have the opportunity to build your career, and a more sustainable world. Visit our careers website to learn more and meet some of our fantastic team. 

The Opportunity

Full time permanent opportunity for a highly effective Executive Assistant to work alongside the newly appointed Asia Pacific (APAC) HR & OHS (Occupational Health and Safety) Zone Director in our Pyrmont office. In this role you will provide high level administrative & project management support to the Zone Director while always maintaining customer centricity with stakeholders.

The position will require a level of HR knowledge and background to assist with preparing important people and safety documentation, data, presentations and project management.   

What’s on offer

  • Work in a newly renovated office - idyllic Pyrmont location opposite Star Casino and Pyrmont Bay; above the Sydney Light Rail and across from Casino Wharf
  • Closely partner with the Zone Director on People & Safety projects - utilising your previous HR background to add value
  • Be part of an organisation committed to ecological transformation

What you’ll be responsible for

  • Effective diary management - coordinate and plan all meetings ensuring effective time management of the Zone Director’s schedule
  • Drafting and executing high quality documentation
  • Assisting with project management
  • Meeting and event planning - prepare all necessary documentation for meetings and ensure Zone Director’s events are well prepared and managed on the day 
  • Travel and expense management 
  • Other administrative support as required 

What you’ll need to be successful

  • Previous experience working closely with C-suite executives or stakeholders
  • Proven experience providing confidential administrative support and demonstrated ability to exercise absolute discretion (critical)
  • Effective communication and presentation skills (written and spoken) 
  • Strong organisational and time management skills 
  • Proficient with Google products (eg Calendar, Doc, Sheets, Slides, Keep) 
  • Background and experience working in a previous HR team would be highly regarded
  • Demonstrated ability to work independently and with flexibility - occasional requirement to work in Asia Pacific time zones

At Veolia we value diversity, equality and inclusion, we are committed to providing working environments where everyone is included and treated fairly and with respect. 

We encourage people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.