Title:  Administration Assistant

The Opportunity

Veolia is seeking a detail-oriented Administration Officer to join our Refractories team in Henderson. In this crucial role, you will be responsible for a wide range of duties including onboarding employees for shutdowns, reconciling supplier invoices, raising purchase orders and invoicing minor projects.

What’s on offer 

• Collaborative team culture supporting our operational teams.
• Fast paced environment with a variety of responsibilities and projects.
• Training & development with on-the-job coaching and a team environment.
• Attractive remuneration package with annual performance bonus & wellbeing support.

What you’ll be responsible for

• Manage purchase order requests, ensuring accurate coding, track orders and maintain vendor relationships.
• Assist with the onboarding of new employees including booking medicals, arranging inductions and collecting employee information.
• Maintain and update records, including accounts payable registers, manning lists, training data, and other project documents.
• Utilise SAP and other accounting software to raise PO’s, client invoices and generate reports
• Provide administrative support to the operations, accounting and finance teams, including data entry and arranging accommodation and travel.
• Respond to inquiries from internal and external stakeholders regarding administrative matters.
• Reconciling and invoicing minor projects.

What you’ll need to be successful

• Proven experience in administration with a focus on operations and accounts. 
• SAP Experience.
• Exceptional attention to detail and accuracy.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.

A Veolia Career

Veolia ANZ values employees and their health and wellbeing. All of our employees are entitled to:

• Our Veolia Cares policy enables parental leave to be offered from day one of your employment regardless of whether you’re on a permanent or fixed term contract
• Employee share plan
• Annual salary review
• Support to pursue educational and development opportunities
• Access to endless career options and pathways, Veolia promotes from within
• Employee Assistance Program (EAP)
• Bupa health insurance discount
• Corporate Discounts
• Fitness Passport
• Volunteer Opportunities
• Salary sacrificing (i.e. super, novated leases)

We are a Circle Back Initiative Employer and commit to respond to every applicant.

At Veolia we value diversity, equality and inclusion, we are committed to providing working environments where everyone is included and treated fairly and with respect. We welcome applications from Aboriginal and/or Torres Strait Islander peoples, Veterans, people with Disability, mature age and early careers, members of the LGBTQI+ community, and people from all cultural backgrounds.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.