Title:  Office Manager

About Veolia

Veolia is a global leader in environmental services, committed to sustainable development and delivering essential water and wastewater services.

The Opportunity

We are seeking an experienced and highly autonomous Office Manager to oversee office operations at our Ellerslie location and provide administrative support to our team. This is a full-time, office-based role (40 hours per week, Monday to Friday).

What's on offer

- A collaborative and supportive team environment
- Comprehensive Employee Assistance Program (EAP) through Assure, including mental health, nutrition, financial, legal, coaching, and career transition support
- Competitive salary package
- Professional development and growth opportunities
- Stable employment with a respected, established organisation
- Meaningful work contributing to community well-being

What you'll be responsible for

Office Operations & Administration
- Oversee daily office operations including supplies, maintenance, and vendor management
- Coordinate onboarding and offboarding processes
- Manage IT equipment and administrative systems
- Handle financial administration including expense processing, purchase orders, and invoice management

Events, Meetings & Travel Coordination
- Organise team events and engagement initiatives for the Ellerslie office
- Coordinate meetings and conference room bookings
- Arrange travel logistics for team members
- Manage calendars and scheduling for office staff
- Support team activities that foster collaboration and culture

Internal Project Support
- Provide administrative assistance to the Australia team on internal projects
- Coordinate project-related documentation and communications
- Support project timelines and deliverables through efficient administrative processes
- Liaise between teams to ensure smooth project execution

Systems & Process Management
- Manage procurement systems (Ariba experience advantageous)
- Maintain strong knowledge of business processes and administrative systems
- Ensure efficient PO raising, invoice processing, and system coordination
- Proficiently use Google Suite and relevant software applications

What you'll need to be successful

Experience & Qualifications

- Minimum 10 years as an Office Manager in a medium to large organisation

- High school diploma or equivalent; post-secondary business administration qualification preferred

- Proficiency in Google Suite and relevant software applications

- Demonstrated experience managing administrative functions and office operations

Key Competencies

- Exceptional organisational and time management abilities

- Outstanding written and verbal communication skills

- High attention to detail with ability to handle confidential information with discretion

- Ability to multitask, prioritise, and work under pressure

- Strong problem-solving capability and self-learning attitude

- Proven ability to work independently and without supervision

- Excellent interpersonal and customer service skills across all levels

Personal Attributes

- Self-starter who anticipates needs and proposes proactive solutions

- Trusted business partner mindset with strong stakeholder management skills

- Detail-oriented with commitment to quality work

- Ability to self-manage workload and "get things done"

- Experience coordinating events and managing logistics

Why Veolia?

Join over 6,500 passionate innovators at Veolia Australia and New Zealand. Our environmental solutions help customers preserve and renew natural resources, creating a better future for our planet. Here, you'll build a meaningful career while resourcing a sustainable world.

 Important Application Requirements

You must be a New Zealand citizen, resident, or have already secured the right to work in New Zealand with a valid visa.

Fairness, Diversity & Inclusion

At Veolia, we value diversity, equality, and inclusion. We are committed to providing working environments where everyone is included and treated fairly and with respect. We welcome applications from Māori and Pasifika peoples, veterans, people with disabilities, mature-age and early-career professionals, members of the LGBTI+ community, and people from all cultural backgrounds.