Title:  Office Manager

About Veolia

Veolia Australia & New Zealand is the only global company to provide a full range of environmental services in the fields of water, waste management and energy solutions. With the global expertise gained from serving the environment for more than 170 years, Veolia operates in more than 57 countries around the world, with well over a hundred sites and approximately 6500 employees in Australia & New Zealand.

The Opportunity

We are seeking an experienced and highly autonomous Office Manager to provide comprehensive executive support to our Country Manager and Leadership team and oversee office operations at our Ellerslie location. This is a full-time, office-based role requiring 8 hours per day, Monday to Friday.

What's on offer

• A great team-working environment
• Employee assistance programs (EAP) through assure which covers mental health, nutrition, financial, legal, coaching and career transition support
• Competitive salary
• Opportunities for professional growth and development
• Stable employment with a reputable organisation
• Meaningful work that contributes to the well-being of our community

What you'll be responsible for

AUTONOMY & PROVEN SUCCESS:
• Minimum 10 years' experience as an Executive Assistant or Office Manager in a MEDIUM TO LARGE ORGANISATION
• Demonstrated track record of successful performance at executive/senior leadership level
• Proven ability to work INDEPENDENTLY and WITHOUT SUPERVISION
• Self-starter who can anticipate needs, propose solutions proactively, and get things done

IT & PROCESS EXPERTISE:
• Proficient in Google Suite and relevant software applications
• Strong knowledge of business processes and administrative systems
• Experience with procurement systems (Ariba experience advantageous)
• Demonstrated capability managing IT-related administrative functions
• Excellent process management skills including PO raising, invoice processing, and system coordination

Key Responsibilities:
• Provide high-level executive support to Country Manager and senior leadership
• Manage complex calendars, travel arrangements, and confidential correspondence
• Oversee office operations including supplies, maintenance, and vendor relationships
• Coordinate onboarding/offboarding processes and IT equipment management
• Handle financial administration including expenses, POs, and invoice processing
• Lead office engagement initiatives and event coordination

What You'll Bring:
• Exceptional organisational and time management abilities
• Outstanding written and verbal communication skills
• High attention to detail and ability to handle confidential information with absolute discretion
• Ability to multitask, prioritise, and work under pressure
• Trusted business partner mindset with strong stakeholder management skills
• Problem-solving capability and self-learning attitude

What you'll need to be successful

Qualifications / Experience / Licences:

• High school diploma or equivalent; post-secondary education in business administration or related field preferred
• Minimum 10 years experience as an Executive Assistant or Office Manager in a medium to large organisation
• Demonstrated experience working with Executive/Senior level stakeholders
• Proficient in Google Suite and other relevant software applications
• Demonstrated experience managing administrative functions
• Excellent written and verbal communication skills
• Strong organisational and time management abilities
• Attention to detail and ability to handle confidential information with discretion
• Ability to multitask, prioritise, and work under pressure in a fast-paced environment
• Excellent interpersonal and customer service skills

Personal Attributes:

• Excellent interpersonal and communication skills with ability to work with a range of stakeholders across all levels
• Proven ability to act as a trusted business partner and maintain confidentiality at all times
• Ability to work independently and without supervision
• High level of attention to detail and quality of work
• Ability to prioritise, organise, and self-manage time and workload
• Ability to get things done, self-learn, and solve problems

Why Veolia?

At Veolia Australia and New Zealand, you'll join a team of over 6500 passionate innovators... and good humans. Our environmental solutions help customers preserve and renew our natural resources, creating a better future for our planet. Here, you'll have the opportunity to build your career, and resource the world.
If you can tick most of the boxes and are keen to contribute to Veolia's ecological transformation, then hit the apply button now!

THIS STEP IS IMPORTANT
To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.

Fairness, Diversity & Inclusion

At Veolia we value diversity, equality and inclusion, we are committed to providing working environments where everyone is included and treated fairly and with respect. We welcome applications from Maori and Pasifika, Veterans, people with disability, mature age and early careers, members of the LGBTI+ community and people from all cultural backgrounds.