Title:  Site Administrator

About Veolia

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you'll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

We're seeking an organised and proactive Site Administrator to be the operational backbone of our innovative facility. You'll manage everything from operational and financial processes to safety compliance and contractor coordination —ensuring our site runs smoothly while supporting our mission-driven team.

What's on offer

• Permanent Full time Opportunity
• Based onsite
• Bupa health insurance discount
• Plus other corporate benefits

What you'll be responsible for

• Provide comprehensive administrative support to ensure efficient operations, including preparing and editing correspondence, reports, presentations and confidential documents as required
• Maintain all administration systems including the site matrix, registers, diaries, records, mail, filing and archiving as well as supporting Shift Supervisors and Quality Assurance Supervisor with their administrative requirements
• Support employee and contractor onboarding, document control, license and certification compliance and conduct auditing of site administration processes and documentation
• Coordinate and support various meetings and committees by gathering agenda items, taking minutes, arranging travel, catering, events and appointments as needed
• Conduct detailed analysis and reporting on site performance, tech productivity and asset performance as well as undertake projects and research as assigned by leadership
• Manage inventory and stock control of PPE and office supplies, provide quality customer service to site visitors, contractors and clients, responding to enquiries via email and telephone

What you'll need to be successful

• Tertiary Qualifications in related fields or other disciplines (desirable)
• Proven experience in providing site administrative support, including experience in dealing with confidential matters
• Excellent communication skills at all levels and working as part of a team 
• Demonstrated proficiency and experience in the use of a range of software applications (MS Office and G-Suite programs) 
• Strong organisational, time management and planning skills

Veolia’s AlwaysSafe culture means that we care about the safety of people on our sites.  We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day

• Flexible and hybrid working arrangements

• Superannuation contributions on unpaid parental leave

• Fitness Passport and discounted health insurance

• Employee Assistance Program (Thrive) for you and your family

• Car allowances, novated leasing, and vehicle discounts

• Bonus and referral programs, plus employee share plan

• Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

Discover more about our benefits, culture, and commitment to diversity at anz.veolia.com/careers.

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.